Charter Bus & Minibus Rentals in Walnut Creek

A charter bus is a large vehicle that groups can rent for private transportation to and from specific destinations. Unlike public buses with fixed routes, charter buses follow custom schedules based on your needs—whether it’s shuttling wedding guests between venues like Boundary Oak Golf Course and downtown hotels or taking students on field trips to Lindsay Wildlife Experience. They come in different sizes (from 18-passenger minibuses to 56-passenger coaches) and include amenities such as reclining seats, Wi-Fi, power outlets, restrooms, and luggage storage. People use them for everything from corporate commutes to sports team travel across Contra Costa County.

We offer one of the largest fleets in California, including 15–35‑passenger minibuses, 40‑passenger school buses, and 47–56‑passenger charter buses. Every bus comes with standard features like cushioned seats, climate control, overhead luggage racks, and undercarriage storage bays. Premium models add Wi‑Fi, power outlets, USB ports, TV monitors, DVD players, PA systems, restrooms, and extra‑wide reclining seats. We also provide specialty vehicles such as entertainer coaches for band tours, executive sprinters with captain’s chairs, and custom‑wrapped buses for marketing campaigns.

Charter bus pricing depends on several factors: trip distance, duration, group size, time of year, and amenity requests. Short local trips (like shuttles between BART stations and Kaiser Permanente) may cost $600–$1,200 total, while full‑day rentals to San Francisco or Napa Valley range from $1,400 to $2,500+. Weekend weddings and peak‑season events are slightly higher due to demand. The best way to get an accurate quote is to call our office with your itinerary details—we’ll give you a flat rate that won’t change after booking.

The main things that affect price are how far you’re going, how long you need the bus, what size bus you pick, and when you’re traveling. Longer trips (like taking a youth sports team to Sacramento) cost more than short hops around Rossmoor. Bigger buses with more seats have higher base rates but lower per‑person costs for large groups. Busy times like spring break, summer weekends, and holiday seasons see increased demand across Northern California. Special requests—such as luxury interiors or branded exteriors—may add small surcharges depending on availability.

Booking is simple: call our reservation team at 925-578-1250 or fill out the online form with your trip information. We’ll ask for pickup/drop‑off addresses, dates/times, headcount, and any special requirements (ADA accessibility, Wi‑Fi, etc.). Within minutes, you’ll receive a personalized quote showing exactly what’s included. If you like what you see, just pay a deposit to lock in the bus. The remaining balance is due before departure. You can make changes to the itinerary anytime—our staff is available 24/7 to assist with last‑minute adjustments or emergencies.

Standard amenities include high‑back cloth seats, powerful A/C, reading lights, and generous luggage space above and below the cabin. Most models feature free Wi‑Fi hotspots, multiple power outlets per row, flat‑screen TVs, DVD/CD players, Bluetooth audio, and microphone‑enabled PA systems. Restrooms are installed on all full‑size coaches (47+ passengers). Additional options: leather upholstery, extra legroom, individual USB charging ports, fold‑down tray tables, cup holders, tinted windows, and onboard refreshment coolers. Custom packages available for VIP clients—ask about gaming consoles, coffee makers, or mobile office setups.

We serve every type of group imaginable: corporate commuters heading to Chevron HQ, wedding parties at Heather Farm Park, school field trips from Las Lomas High, church retreats to Mount Diablo, sports teams traveling for tournaments, senior outings from Rossmoor, and political campaign tours across District 16. Other regular clients include nonprofit organizations, government agencies, film production crews, trade show exhibitors, parade floats, and emergency response shuttles during wildfire season. No job is too big or small—whether you need one minibus for a wine tasting or a dozen coaches for a music festival.

Our coverage area spans the entire Bay Area and beyond: Walnut Creek, Concord, Pleasant Hill, Lafayette, Orinda, Alamo, Danville, San Ramon, Martinez, Hercules, Pinole, Richmond, Oakland, Berkeley, Emeryville, Alameda, Castro Valley, Hayward, Dublin, Pleasanton, Livermore, and more. We regularly dispatch buses to San Francisco, San Jose, Santa Rosa, Vallejo, Fairfield, Vacaville, Sacramento, Stockton, Modesto, Fresno, Monterey, and Yosemite. Out‑of‑state charters available upon request—recent trips include Las Vegas, Reno, Portland, and Los Angeles.

The fastest way to get a quote is by calling 925-578-1250 and speaking directly with a representative. You can also use the instant quote tool on our website—just enter your trip details and receive an estimate within seconds. For general inquiries, email info@brentwoodcharterbuscompany.com or send a message through the contact page. Social media channels (Facebook, Twitter, LinkedIn) monitored daily for customer support. Office hours are Monday through Friday, 8 a.m. to 6 p.m., but agents are on call 24/7 for urgent matters.

Charter buses require large, flat spaces for loading, unloading, and idling. Popular drop‑off points include Broadway Plaza, Civic Park, Lesher Center, and BART lots at Ygnacio Valley Road. Overnight parking may be arranged at hotel complexes, corporate campuses, or public garages with advance notice. Some areas have height restrictions or limited clearance—always check with venue managers before arrival. Downtown streets can be congested during rush hour; allow extra time for navigation.

Every quote includes the bus, driver, fuel, mileage, insurance, and basic amenities (Wi‑Fi, A/C, restroom). Gratuity is optional but appreciated—industry standard is 10% of total fare. Tolls, bridge fees, and parking charges are not included unless specified; these are typically paid by the client on the day of travel. Meals and lodging for the driver are required on overnight trips outside Contra Costa County.

Consider three main factors: headcount, budget, and comfort level. Small groups (under 30) can save money with a minibus, but there’s less legroom and no bathroom. Large groups (40+) need a full‑size coach with ample storage for suitcases, coolers, or band equipment. If you’re traveling long distances, splurge on reclining seats and onboard entertainment. Special needs—wheelchair access, child safety restraints, pet‑friendly policies—should be mentioned upfront so we can accommodate. Compare options side by side using our online gallery or request a virtual tour of available inventory.

We’ve been serving Walnut Creek since 2011 and have thousands of satisfied customers who return year after year. Our fleet is the newest and cleanest in the region, with multiple backup units ready in case of breakdowns. Prices are transparent and competitive—no additional fees or last‑minute surcharges. Customer service is responsive, flexible, and bilingual (English/Spanish). We handle complex logistics for large‑scale events like Art & Wine Festival, Pride Parade, and Caldecott Tunnel closures.